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Type of Communication

Communication Objective

Medium

Frequency

Audience

Owner

Deliverables

Initiation Meeting

To start the project.

1. Introduce the project team and the project.

2. Review the project objectives, goals, milestones, etc

Face-to-face

One time

Project Sponsors

Project Team (Team BDGNMR)

Stakeholders

Project Team

Project Manager

Meeting Agenda

Minutes of Meeting

Project Team Meetings

1. Status Reports

• Face-to-face

• Conference calls

• Online chat

• Skype

weekly

Project Team

Project Manager

Project Manager

Meeting Agenda

Minutes of Meeting

Training Sessions

1. To train members of Community X enlisted in the hydroponics method

class

2x during the life of the project.

Enlisted members of Community X

Trainers

Trained plan

Trained participants

Technical Meetings

1. To identify any technical difficulties that occur and find solutions to same

• Face-to-face

• Conference calls

• Online chat

• Skype

As necessary

Technical personnel

Technical lead

Minutes of Meeting including action items.

Maintenance Meetings

1. To keep in contact with Community X through transmission of information/hints on hydroponics.

Text messaging

email

Weekly during the life of the project.

Enlisted members of Community X

Project Manager

Weekly ‘grow’ information

Monthly Project Status Meetings

1. To report to management on the status of the project.

Face-to-face

written reports

once per month.

Stakeholders representative

Project Manager

Project Manager

All management reports related to progress, activities, costs, communication, any other issues.

Project Status Meetings

To report to all stakeholders on the status of the project.

Face-to-face

Presentation

One time only

•Project Sponsors

•Project Team (Team BDGNMR)

•Stakeholders

Project Manager

Presentation of all reports related to progress.

Tour of successful grow box project.

harvested produce.








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